How to Find Business Email Addresses: 7 Easy Ways

In need of an email address?

Here's how to find it.

1. Use a trusted data provider

Finding a correct email address gets way easier with the right tools, take Sales Companion for example. 

Let's break down three methods.

Browser Extension

Ever spotted someone interesting on LinkedIn and wished you had their email? 

That's where browser extensions come in handy. These tools sit in your browser, ready to reveal contact details for any professional profile you're viewing.

What makes this method great is its simplicity. You're already browsing LinkedIn or company websites, checking out prospects. Just click the extension icon, and boom - verified contact details appear. No more tab-jumping or manual searching.

Take Sales Companion's Browser Extension, for example. It shows you verified emails and phone numbers right where you're working - whether that's LinkedIn, Sales Navigator, a company website or your CRM.

What's more, Sales Companion combines contact data with intelligent insights like funding, job changes and M&A data.

Plus, it's GDPR-compliant, so you can prospect worry-free across European regions. Get a data sample to test out the contact info.

Perfect for sales teams who:

• Live in their browser.
• Need verified contact details fast;
• Want to reach multiple decision-makers.
• Use sales tools like Salesforce and Outreach.

Data Enrichment

Your CRM is full of leads, but maybe the email fields look like Swiss cheese. 

That's where data enrichment steps in. It turns your partial data into complete contact records, saving you from the email hunting grind.

The process is straightforward. Have a list with names, companies, or job titles? 

Upload it to a data platform and let technology do the heavy lifting. In minutes, those empty email fields get filled with verified addresses.

Feed Cognism Enrich basic info like company names or job titles, and it returns complete contact details. No more manual searches or wild guesses about email formats.

Why it's a game-changer:

• Turn partial data into complete contacts.
• Verify hundreds of emails at once.
• Save hours of manual research time.
• Get phone numbers and other details too.

Web App Search

Sometimes you need to build a contact list from scratch. That's when smart filtering becomes your best friend. Jump into Sales Companion's web app and get specific with your search:

• Zero in on your target industry.
• Pick the perfect company size range.
• Focus on the job titles that matter.
• Set location boundaries that make sense.
• Add keywords to find niche roles.

The AI Search digs through millions of profiles and serves up verified emails matching your exact needs.

Pro tips for better results:

• Move fast when you find good contacts - people switch jobs faster than you think.
• Fresh beats stale every time - keep those email lists updated.
• Start with small outreach batches to test the waters.
• Download your findings right away - good data doesn't wait around.

Think of these methods as your email-finding toolkit. Mix and match based on what you need. Whether you're prospecting on LinkedIn, cleaning up old lists, or building new ones from scratch, you've got options that actually work.

2. Give them a call instead

Skip the email altogether. Tools like Cognism have phone-verified (Diamond Data®) direct numbers for decision-makers. Much better than playing will the email resonate.

And guess what, our latest cold calling report showed that Cognism's cold calling success rate was 6.7% vs the industry standard of 2.3%. What does it mean? Well, it means that our salespeople are having more success cold calling decision-markers than most. 

Diamond Data® helps Cognism users to connect with 87% of their list. Get your data sample to test it out.

3. Use email finder tools

Let's talk about tools that make finding business emails a breeze. 

Finding someone’s business email can be frustrating, but email finder tools simplify the process. These tools scan databases, match common email formats, and verify addresses to ensure accuracy.

Kaspr

If you use LinkedIn a lot, Kaspr is a handy tool. It’s a Chrome Extension that lets you pull email addresses and phone numbers straight from LinkedIn profiles. 

It’s great for sales and recruitment, and it syncs with LinkedIn Sales Navigator and CRMs, so you can save contacts easily. 

Tip: See how Kaspr compares to Cognism.

Hunter

Another option is Hunter. Just enter someone’s name and their company domain, and Hunter will find their valid emails for you. It also has a feature that pulls all public emails associated with a company’s website, which is useful for outreach. 

Plus, it checks whether an email is valid, so you don’t waste time on addresses that don’t work.

Snov.io

Snov.io works similarly but gives you more ways to find accurate email addresses. You can search by company domain, look up contacts by name, or extract emails from LinkedIn. 

It also has built-in email verification and automation tools, which makes it great for sales teams looking to streamline outreach.

4. Use Sales Navigator

LinkedIn Sales Navigator is powerful tool for finding potential leads, but it doesn’t always give you direct access to email addresses. Many LinkedIn users don’t list their emails publicly, which makes it tricky for sales professionals to reach out. 

The Sales Companion Browser Extension works directly with Sales Navigator to help you find verified business email addresses and phone numbers. Once installed, you can go to your lead lists or visit an individual LinkedIn profile, and the extension will show additional contact details that aren’t visible on LinkedIn. This saves time by eliminating the need for manual searches and guesswork.

Another big advantage is Cognism’s database, which provides up-to-date and GDPR-compliant contact information. If you're using a CRM like Salesforce or HubSpot, you can sync the data directly, making your prospecting process even smoother.

To get started: 

1. Install the Sales Companion Browser Extension – download and activate the extension in your browser.
2. Open Sales Navigator & browse leads – navigate through your lead lists or visit specific LinkedIn profiles.
3. Access verified contact details – with a single click, the Cognism extension will reveal emails and phone numbers that aren’t available on LinkedIn.

By combining Sales Navigator with Cognism, sales teams can spend less time searching and more time closing deals.

5. Check out the company website

Every now and then, the simplest way works best. Jump onto the company website and poke around their "About" or "Team" pages. And don't skip the blog - people love showing off their work with a byline and contact info.

Quick win: Grab a browser extension like Cognism's. It finds contact data from the data base when you're on company websites automatically while you browse. Way faster than clicking through every page yourself.

6. Do a Google Search

Here's a trick most miss - Google can be your email detective. Try this:

Type in:

• [person's name] + [company.com] + email.
• site:company.com "email".
• site:company.com "@company.com".

Found one email? You've probably cracked their format.

7. Just guess

Look, sometimes you've got to roll the dice. Most companies aren't exactly creative with email formats. They usually go with:

• first.last@company
• flast@company
• firstlast@company

Just do yourself a favour - check if it's real before sending. Nothing worse than high email bounce rate to ruin your sender reputation.

Can I find business email addresses for free?

Yes, you can find business email addresses for free using various methods and tools. One effective approach is to use email finder tools like Kaspr, which gives you unlimited email addresses in all plans.

Cognism offers a free data sample, but is a more premium product and so geared towards mid-market and enterprise organisations rather than individual contributors.

How to test if an business contact works?

To verify if company email addresses is valid without sending an actual email, you can use free online email verification tools. Services like Email Checker and Hunter's Email Verifier perform multiple checks, including syntax validation, domain verification, and mailbox existence, to determine if an email address is active. Simply enter the email address into the tool, and it will tell you whether the address is valid and capable of receiving emails.

For a manual check, you can use Google Sheets' People Chip feature:

1. Open Google Sheets and enter the email address into a cell.
2. Click on the cell and wait for Google to recognise the email.
3. If the email is associated with a Google account, a People Chip will appear, showing the person’s profile information.
4. If no People Chip appears, the email may be invalid or not linked to a Google account.

While these methods are helpful, keep in mind that no verification method is 100% foolproof, as some emails may exist but still be inactive or undeliverable.

How to get a business email address UK?

Setting up a professional business email address in the UK involves a few simple steps:

1. Register a domain name. Choose and register a domain name that reflects your business identity through a domain registrar like GoDaddy, Namecheap, or Google Domains.
2. Select an email hosting provider. Choose a business email hosting service that provides professional email solutions. Providers like Google Workspace, Microsoft 365, and Zoho Mail offer secure and customisable email services for businesses.
3. Set up your email account. Once your domain and hosting are ready, create your email account (e.g., yourname@yourbusiness.co.uk) using the chosen provider's settings and integrations.

Spend no time hunting email addresses (or direct dials)

Hunting down business emails is a pain. Worst of all? You're wasting precious hours that could be spent actually selling.

Smart sales teams don't guess. They use data that works. Cognism hands you verified emails and direct dials. No more bounced emails. No more "Sorry, wrong person." Just clean, compliant data that gets you talking to the right decision-makers.

Stop the guessing games; get a data sample today.